Primary responsibilities include providing daily research and support to supervisory attorneys and client managers including maintaining and organizing multiple calendars, data entry, processing client requested reports and budgets. Candidates should be professional in appearance and demeanor, organized, motivated, a self-starter, able to multitask, work well with others, have a strong work ethic, and able to communicate with clients as well as with co-workers, by telephone, e-mail, letter and in person.

Duties may include but are not limited to:

Supervise/Manage a list of clients on behalf of the entire department. This includes coordinating all verbal / written requests on behalf of the client as well as the firm
Providing daily support to attorneys and client managers
Generating client tax estimates, budgets, and other various reports as requested
Account for attorney professional and personal data
Execute attorney requests on a case by case basis
Personal assistant tasks
Maintain and organize multiple calendars and conference lines
Heavy research

Tracking appeal deadlines
Preparing paperwork for appeal (i.e., form, cover letter, etc.)
Managing our database of electronic client files
Answering and routing incoming phone calls

Processing mail and incoming correspondence
Appearance conscious

Requirements:

Bachelor’s degree (Bachelor of Science or Business & Management preferred) - Candidates that do not currently hold a bachelor's degree will not be considered for this position
Two – Four years office experience

Minimum GPA of 3.0 on a 4.0 scale

Desired Skills:

Proficient in Microsoft Office (Excel, Word, Outlook)
Research
Ability to multi-task and work independently in a fast paced, team-oriented environment

Organized and detail oriented
Self-starter
Strong interpersonal skills
Financial or accounting background preferred. Some legal experience would be helpful, but not necessary as we are willing to train
Substantial time management skills

Consistent analytical competency

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of all essential functions, responsibilities or requirements.

A pre-employment background check is required.

Flanagan - Bilton LLC